Privacy Policy
At VirtualInterview.ai, your privacy is our priority. This policy explains how we collect, use, and protect your personal information when you use our AI interview coaching platform.
VirtualInterview.ai is committed to protecting your privacy and ensuring you have control over your personal data. We believe in transparency about our data practices and giving you meaningful choices about how your information is used.
This Privacy Policy applies to all services offered by VirtualInterview.ai, including our AI interview coach, resume builder, resume analyzer, practice quizzes, and skill assessments. By using our services, you agree to the collection and use of information in accordance with this policy.
- Account Information: Name, email address, and profile details you provide during registration
- Interview Data: Audio/video recordings, transcripts, and AI-generated feedback from practice sessions
- Resume Data: Documents you upload for analysis, including parsed text and extracted information
- Usage Analytics: How you interact with our platform, features used, and session duration
- Technical Data: Device information, browser type, IP address, and cookies for security and personalization
- Service Delivery: To provide AI-powered interview coaching, resume analysis, and personalized feedback
- Platform Improvement: To enhance our AI models and user experience based on aggregated, anonymized insights
- Communication: To send important account updates, security alerts, and optional marketing (with your consent)
- Security & Fraud Prevention: To protect your account and detect unauthorized access or abuse
- Legal Compliance: To meet regulatory requirements and respond to lawful requests
- End-to-End Encryption: All data transmissions are protected with TLS 1.3 encryption
- Secure Cloud Infrastructure: Hosted on SOC 2 Type II certified cloud providers (AWS/Vercel)
- Access Controls: Role-based access with multi-factor authentication for all team members
- Regular Audits: Quarterly security assessments and annual penetration testing
- Data Retention: Interview recordings are automatically deleted after 90 days unless you choose to save them
- Access: Request a copy of all personal data we hold about you
- Correction: Update or correct inaccurate personal information
- Deletion: Request complete deletion of your account and all associated data
- Portability: Export your data in a machine-readable format (JSON/CSV)
- Opt-Out: Withdraw consent for marketing communications at any time
- Restriction: Request we limit processing of your data in certain circumstances
| Category | Data Collected | Purpose | Retention |
|---|---|---|---|
| Account Data | Name, email, password (hashed) | Account authentication and communication | Until account deletion |
| Interview Recordings | Audio/video files, transcripts | AI feedback and practice review | 90 days (or longer if saved) |
| Resume Data | Uploaded documents, parsed content | ATS analysis and optimization | Until you delete or 1 year inactive |
| Usage Analytics | Page views, feature usage, session data | Platform improvement and analytics | Aggregated after 30 days |
We comply with major privacy regulations worldwide to protect your rights:
European Union
California, USA
Canada
Brazil
If you have questions about this privacy policy or want to exercise your privacy rights, we're here to help: