At VirtualInterview.ai, your privacy is our priority. This policy explains how we collect, use, and protect your personal information when you use our AI interview coaching platform.
VirtualInterview.ai is committed to protecting your privacy and ensuring you have control over your personal data. We believe in transparency about our data practices and giving you meaningful choices about how your information is used.
This Privacy Policy applies to all services offered by VirtualInterview.ai, including our AI interview coach, resume builder, resume analyzer, practice quizzes, and skill assessments. By using our services, you agree to the collection and use of information in accordance with this policy.
| Category | Data Collected | Purpose | Retention |
|---|---|---|---|
| Account Data | Name, email, password (hashed) | Account authentication and communication | Until account deletion |
| Interview Recordings | Audio/video files, transcripts | AI feedback and practice review | 90 days (or longer if saved) |
| Resume Data | Uploaded documents, parsed content | ATS analysis and optimization | Until you delete or 1 year inactive |
| Usage Analytics | Page views, feature usage, session data | Platform improvement and analytics | Aggregated after 30 days |
VirtualInterview.ai uses third-party AI service providersto power our features. Your data is sent to the AI provider's API for real-time processing and is not retained by the provider after the response is generated. We use APIs with data-retention opt-out enabled. Personally identifiable information (PII) is redacted from resume content before AI processing where technically feasible.
| Data Type | AI Provider | Purpose | Storage by Provider |
|---|---|---|---|
| Interview Answers | Third-Party AI Provider | Generate feedback, scoring, and coaching recommendations | Not stored by AI provider — processed in real-time only |
| Resume Content | Third-Party AI Provider | Extract skills, generate suggestions, ATS optimization, and analysis | Not stored by AI provider — PII redacted before processing |
| Job Descriptions | Third-Party AI Provider | Generate tailored interview questions and job-match analysis | Not stored by AI provider |
| Real-Time Transcripts | Third-Party AI Provider | Power interactive AI interview conversations | Not stored by AI provider — streamed in real-time |
Generate feedback, scoring, and coaching recommendations
Not stored by AI provider — processed in real-time only
Extract skills, generate suggestions, ATS optimization, and analysis
Not stored by AI provider — PII redacted before processing
Generate tailored interview questions and job-match analysis
Not stored by AI provider
Power interactive AI interview conversations
Not stored by AI provider — streamed in real-time
Your rights: You can use core platform features without AI processing by not submitting interview responses or resumes. However, AI-powered features (feedback, scoring, resume analysis) require data to be sent to our AI provider to function.
Data minimization: We send only the minimum data necessary for each AI operation. For example, resume analysis sends parsed text content — not the original file — and strips contact details where possible.
We comply with major privacy regulations worldwide to protect your rights:
European Union
California, USA
Canada
Brazil
If you have questions about this privacy policy or want to exercise your privacy rights, we're here to help: