Executive Assistant at Elastic

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

What is The Role

Elastic is looking for a high-energy Executive Assistant ready to get going quickly at a dynamic, global company. Our EAs work independently, manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications from internal sources. This person will support multiple executives within the Services Organization.

This is a great role for you if you are organized, innovative, knowledgeable and a forward-thinking person, when it comes to ensuring smooth operations for the VPs you support. The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization. The ideal candidate is proactive, highly detailed, and works with a strong sense of urgency. They take ownership, have bias for action, and are customer-service oriented.

What You Will Be Doing

Maintain dynamic calendars for multiple VPs and senior leadership; handle travel arrangements domestically and internationally, with a high-standard of detail and accuracy

Handle details and projects that may be confidential and time sensitive with minimal guidance

Maintain a high level of integrity and discretion in handling confidential information while working with senior professionals inside and outside the company.

Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues.

Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering

Produce highly accurate work with excellent discretion, judgment, tact and flexibility

Prepare and submit accurate expense reports for the ELT members on an as needed basis

Engage in administrative tasks related to execution, distribution and organization of legal documents

What You Bring

5-7 years senior executive level support required; Bachelor’s degree preferred

Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload

Able to recognize and appropriately handle highly sensitive and confidential material and information

Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities

Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results

Able to make independent and effective decisions

Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact

Proficiency with MS Word, Excel, PowerPoint, and GSuite required; Concur a plus

A sense of humor and ability to roll with the punches

Compensation for this role is in the form of base salary. This role does not have a variable compensation component.

The typical starting salary range for new hires in this role is listed below. In select locations (including Seattle WA, Los Angeles CA, the San Francisco Bay Area CA, and the New York City Metro Area), an alternate range may apply as specified below.

These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.

An employee's position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

Elastic believes that employees should have the opportunity to share in the value that we create together for our shareholders. Therefore, in addition to cash compensation, this role is currently eligible to participate in Elastic's stock program. Our total rewards package also includes a company-matched 401k with dollar-for-dollar matching up to 6% of eligible earnings, along with a range of other benefits offered with a holistic emphasis on employee well-being.

The typical starting salary range for this role is:

$74,200—$117,400 USD

The typical starting salary range for this role in the select locations listed above is:

$89,000—$140,800 USD

Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

Competitive pay based on the work you do here and not your previous salary

Health coverage for you and your family in many locations

Ability to craft your calendar with flexible locations and schedules for many roles

Generous number of vacation days each year

Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service

Up to 40 hours each year to use toward volunteer projects you love

Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co. We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)

Elasticsearch develops and distributes encryption software and technology that is subject to U.S. export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Russia, Syria, the Crimea Region of Ukraine, the Donetsk People’s Republic (“DNR”), and the Luhansk People’s Republic (“LNR”). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic.

Please see here for our Privacy Statement.

Executive Assistant

Job Description

What is The Role

What You Will Be Doing

What You Bring

Additional Information - We Take Care of Our People