Business Operations Specialist

What is The Role

The Business Operations Specialist will play a key role in the setup and ongoing administration of our new Elastic Riyadh office and business entity, supporting cross-functional operations in Workplace Administration, HR General, Finance, Legal, and support real estate projects across EMEA/APJ. This role ensures operational excellence, compliance, and smooth day-to-day business support.

What You Will Be Doing

• Initial Office/Entity Setup

  
  
  
  
  • Coordinate with global and regional teams to establish the new office/entity, ensuring compliance with local laws and company policies.
  • Support the setup of banking, payroll, and vendor relationships.
  • Assist with real estate project management, including coordinating lease negotiations, fit-out, and facilities setup.
  • Facilitate registration and licensing processes with local authorities.
  • Organize onboarding logistics for new hires and ensure workplace readiness.
  
  

• Workplace/Office Administration

  
  
  
  
  • Deliver operational excellence in local workplace service functions - front of house operations, managing mail, office walkthroughs, visitors, office supplies, swag, kitchen and lunch services, interior plants, parking and access cards, office maintenance and management systems.
  • Drive engagement through meetings and events organization.
  • Be the glue and main point of communication for the local team.
  • Ensure health, safety, and security standards are met.
  
  

• HR Generalist

  
  
  
  
  • Coordinate onboarding/offboarding processes and maintain employee records.
  • Support benefits administration, mobility team requests, and respond to HR-related queries.
  • Ensure compliance with local labor laws and company HR policies.
  • Liaise with global HR for policy implementation and employee relations.
  
  

• Finance

  
  
  
  
  • Support accounts payable/receivable processes, expense reimbursements, and vendor management.
  • Assist with payroll data collection and coordination with the central payroll team.
  • Track and process local invoices, purchase orders, and payments.
  • Maintain accurate financial records and support audits as needed.
  
  

• Real Estate

  
  
  
  
  • Provide administrative support for real estate transactions, including documentation, scheduling, and coordination with stakeholders in EMEA/APJ.
  • Track project milestones and assist with reporting and project financials.
  
  

• Legal & Compliance

  
  
  
  
  • Support the collection and filing of legal documents and contracts.
  • Assist with compliance reporting and regulatory filings.
  • Liaise with external legal counsel and internal legal teams, as required.
  
  

What You Bring

• Bachelor’s degree in Business Administration or related field preferred.
• 3+ years’ experience in office administration, finance, HR, or operations.
• Strong written and verbal communication skills.
• Effective listener and communicator, able to influence actions and outcomes.
• Ability to manage multiple priorities and people in a fast-paced, multicultural environment.
• IT/AV troubleshooting, Mac, Google Suite, Slack tools experience and comfortable with asynchronous work preferred.
• Fluency in English required; Arabic language skills a plus.
• An ability to adapt to change is definitely a plus, and we always appreciate a sense of humour