Executive Assistant

EXECUTIVE ASSISTANT

RESPONSIBILITIES:

• Coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance as required


• Perform potentially confidential and complex administrative duties involving Outlook, Teams, Confluence, Excel, Word, and PowerPoint including, typing letters, creating/updating spreadsheets, creating/maintaining confluence pages and compiling presentations


• Exhibit a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality


• Provide project management and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, budget planning and invoicing, onboarding new department members, space planning, and strategy development for efficiencies among teams


• Manage SpaceX site visits by team members and external stakeholders to ensure an excellent experience. Duties include but are not limited to: submitting visitor security information, reserving meeting room space, arranging catering, compiling presentation materials and gifts


• Provide general support for various departments including but not limited to: Sales and Satellite Policy


• Organize, manage, set up and attend events including but not limited to: team gatherings, customer events, SpaceX’s presence at conferences and associated events


• Other duties as assigned

BASIC QUALIFICATIONS:

• Bachelor’s degree


• 3+ years of administrative experience in an office setting

PREFERRED SKILLS AND EXPERIENCE:

• Experience supporting a high-level executive in a fast paced, start-up environment


• 5+ years of professional experience and strong computer literacy


• 5+ years of experience with Microsoft Office applications and project management software tools


• Ability to participate in developing project scope, managing project schedules, and following up with stakeholders appropriately


• Superior organizational skills including excellent written and verbal communication


• Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work


• Proven experience managing multiple projects simultaneously and autonomously

ADDITIONAL REQUIREMENTS:

• This position is based in Washington, DC and requires being onsite full-time – hybrid and remote work will not be considered


• Must be willing to travel to other company sites, vendors, and customers as necessary, up to 25% travel


• Must be able to work extended hours and weekends as needed


• Ability to pass Air Force background checks for Cape Canaveral and Vandenberg

COMPENSATION AND BENEFITS:

Pay range:
Executive Assistant: $80,000.00 - $140,000.00/per year

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Base salary is just one part of your total rewards package at SpaceX. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses and the ability to purchase additional stock at a discount through an Employee Stock Purchase Plan. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short and long-term disability insurance, life insurance, paid parental leave, and various other discounts and perks. You may also accrue 3 weeks of paid vacation and will be eligible for 10 or more paid holidays per year. Employees accrue paid sick leave pursuant to Company policy which satisfies or exceeds the accrual, carryover, and use requirements of the law.