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About the Team
Our Robotics team is focused on unlocking general-purpose robotics and pushing towards AGI-level intelligence in dynamic, real-world settings. Working across the entire model stack, we integrate cutting-edge hardware and software to explore a broad range of robotic form factors. We strive to seamlessly blend high-level AI capabilities with the constraints of physical systems to improve peoples’ lives.
About the Role
As a Logistics Coordinator, you will support inbound material flow and day-to-day logistics operations for Robotics. You will help ensure purchase orders, shipments, and deliveries are tracked accurately and arrive on time to the correct destination. This role plays a key coordination function across vendors, freight forwarders, engineering, and internal operations teams.
The scope of this role spans execution-focused logistics coordination through more independent ownership of inbound shipments and vendor communication, depending on experience. You will work within established processes while helping improve visibility, reliability, and accuracy as operations scale.
This role is based in the San Francisco Bay Area and requires in-person work five days per week.
In this role, you will:
Maintain trackers for open purchase orders, inbound shipments, and expected delivery dates.
Follow up with vendors to confirm shipment readiness, estimated ship dates, and release status.
Verify shipment details such as quantities, packaging, destinations, incoterms, and required documentation.
Coordinate pickups and deliveries with freight forwarders and logistics partners.
Partner with internal teams to ensure shipments are routed to the correct warehouse or receiving location.
Provide engineering and operations teams with visibility into material arrival timing to support planning.
Flag delays, discrepancies, or risks and escalate appropriately.
Ensure shipment data is accurate and aligned across internal systems and trackers.
Support reporting on inbound shipments, delays, and material flow.
You might thrive in this role if you:
Are detail-oriented and able to manage multiple open items and shifting priorities
Are comfortable working in spreadsheets or basic tracking systems
Communicate clearly with vendors, logistics partners, and internal teams
Follow through on tasks and escalate issues when information is missing or timelines change
Enjoy supporting cross-functional teams in an operational, execution-focused environment
Nice to have:
Experience working with freight forwarders or international shipments
Familiarity with incoterms, shipping documentation, or customs processes
Experience supporting hardware, engineering, manufacturing, or operations teams
About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.
Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.
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