Recruiting Coordination Lead, Executive

The Community You Will Join:

The Airbnb Executive Recruiting team’s mission is to build the best in-house executive search function in the world. We focus on delivering great search results, being trusted advisors to our executive clients and offering one of a kind experiences for our candidates. The team advises around recruiting talent, org design, role design, compensation, and onboarding.

The Difference You Will Make:

You will often be the first person a candidate meets (other than the recruiter). You must be able to represent our friendly, genuine and passionate Airbnb culture. You will act as a point of contact for candidates; coordinate, schedule, and manage interviews as well as travel and accommodation arrangements when required. Making sure everyone is in the right place at the right time.

A Typical Day:

• Support our Executive Recruiting function by providing white-glove service for all stakeholders (candidates, hiring managers, executive assistance/admin specialists, etc.)


• Coordinate complex scheduling requests including domestic and international interviews, pre-interview syncs, status calls, hiring debriefs, intake meetings, internal recruiting meetings, and more


• Provide updates to candidates regarding their applicant/interview status proactively and/or upon request


• Host candidates via Zoom, and potentially in-person, and provide the best candidate experience possible


• Using our applicant tracking system and other relevant recruiting systems/tools and processes to keep organized and help keep our busy team on track.


• Innovating and improving our systems - we are pioneering a new recruiting process, and we need someone who is organized, creative and driven to help us design, build and implement it.


• Develop strong candidate, partner and stakeholder relationships (Hiring Managers, Recruiting, Core Values, Ground Control, Travel Vendors, etc) and maintain effective communication channels


• Maintain a deep level of confidentiality regarding sensitive information and demonstrate strong professional judgment


• Maintain data integrity within systems to ensure accurate data tracking and reporting


• Use your project management skills to continue to build and refine processes


• Organize team events and other activities


• Assist on strategic projects as needed

Your Expertise:

• Bachelor's degree and 3+ years of equivalent work experience working directly executives in an Executive Assistant, Executive Recruiting Coordinator, or similar role


• Remarkably organized and have a keen eye for even the most minute details


• A resilient and resourceful ability to troubleshoot and resolve roadblocks


• Adaptable, able to shift gears at a moment's notice


• Strong relationship-building skills and experience working closely with senior leaders - the ability to develop strong working relationships with other business functions quickly, to operationalize key strategic initiatives.


• Excellent written and verbal communicator across all levels of an organization


• Obsessed with candidate experience: we see our candidates as our guests, and we are their hosts. It is the Coordinator's job to ensure a smooth experience throughout the entire interviewing process.


• Anticipate possible issues before they arise and effectively problem solve in advance. This includes independently making quick, educated decisions.


• Demonstrate excellent judgment, discretion and sensitivity


• Able to take initiative and have the confidence to keep interviews running on time, persuade people to get their feedback in a timely manner, and nudge the recruiters to get back to their candidates when necessary.


• Proficiency in Google products


• Process-oriented and process-driven: you're constantly looking for ways to make things work more efficiently


• Occasional responsibilities outside of normal working hours

Your Location:

This position is US - Remote Eligible. The role may include occasional work at an Airbnb office or attendance at offsites, as agreed to with your manager. While the position is Remote Eligible, you must live in a state where Airbnb, Inc. has a registered entity. Click here for the up-to-date list of excluded states. This list is continuously evolving, so please check back with us if the state you live in is on the exclusion list If your position is employed by another Airbnb entity, your recruiter will inform you what states you are eligible to work from.

Our Commitment To Inclusion & Belonging:

Airbnb is committed to working with the broadest talent pool possible. We believe diverse ideas foster innovation and engagement, and allow us to attract creatively-led people, and to develop the best products, services and solutions. All qualified individuals are encouraged to apply.

We strive to also provide a disability inclusive application and interview process. If you are a candidate with a disability and require reasonable accommodation in order to submit an application, please contact us at: reasonableaccommodations@airbnb.com. Please include your full name, the role you’re applying for and the accommodation necessary to assist you with the recruiting process.

We ask that you only reach out to us if you are a candidate whose disability prevents you from being able to complete our online application.