Marketing Technology Contracts Coordinator at Elastic

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

What is The Role

We are seeking a thorough and detailed oriented MarTech Contracts Coordinator to join the marketing team. The coordinator position will play a key support role in handling the administrative flow of Marketing technology contracts, helping connect marketing partners with the legal team and ensuring contract processes move forward smoothly.

What You Will Be Doing

Coordinate and lead the administrative workflow for contract lifecycle activities, including intake, tracking, execution, and archiving

Maintain accurate and up-to-date contract details in contract management systems and Workfront management process

Present, describe, and review vendor feedback for contracts, amendments, and related documents

Track contract renewals, expirations, and notice periods; send reminders to interested parties

Assist with routing contracts for approvals

Respond to inquiries regarding contract status, documentation, and processes

Schedule meetings and coordinate calendars and communications related to contract matters

Ensure confidentiality and accurate handling of sensitive legal and business information

What You Bring

Strong attention to detail

Experience in working with members of the Legal team

Experience with outlining and guiding vendors concerning the sourcing process

Strong communication skills in keeping internal team members informed as to progress or roadblocks

Strong problem-solving skills and ability to work with ambiguous or evolving processes

Proactive, self-motivated, and able to lead processes while working closely with team members

Excellent time management

Excellent collaboration and consensus-building

Proficient in Google suite of products

Writes effectively to address the needs of various audiences

Familiar with basic marketing concepts (related to marketing technology)

Experience working with remote and global teams and in a matrix organization.

Additional Information - We Take Care of Our People

As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

Competitive pay based on the work you do here and not your previous salary

Health coverage for you and your family in many locations

Ability to craft your calendar with flexible locations and schedules for many roles

Generous number of vacation days each year

Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service

Up to 40 hours each year to use toward volunteer projects you love

Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all individuals. To request an accommodation during the application or the recruiting process, please email candidate_accessibility@elastic.co. We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)

Elasticsearch develops and distributes technology and information that is subject to U.S. and other countries’ export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and regions: Belarus, Cuba, Iran, North Korea, Syria, or Russia, including the Ukrainian territories annexed by Russia (The Crimea region of Ukraine, The Donetsk People's Republic (DNR), The Luhansk People's Republic (LNR), Kherson or Zaporizhzhia). If you are located in or are a national of one of the listed countries or regions, an export license may be required as a condition of your employment in this role. Please note that national origin and/or nationality do not affect eligibility for employment with Elastic.

Please see here for our Privacy Statement.

Marketing Technology Contracts Coordinator

Job Description

What is The Role

What You Will Be Doing

What You Bring

Additional Information - We Take Care of Our People