Expense Analyst at Coinbase (Archived) | VirtualInterview.ai

Ready to be pushed beyond what you think you’re capable of?

At Coinbase, our mission is to increase economic freedom in the world. It’s a massive, ambitious opportunity that demands the best of us, every day, as we build the emerging onchain platform — and with it, the future global financial system.

To achieve our mission, we’re seeking a very specific candidate. We want someone who is passionate about our mission and who believes in the power of crypto and blockchain technology to update the financial system. We want someone who is eager to leave their mark on the world, who relishes the pressure and privilege of working with high caliber colleagues, and who actively seeks feedback to keep leveling up. We want someone who will run towards, not away from, solving the company’s hardest problems.

Our work culture is intense and isn’t for everyone. But if you want to build the future alongside others who excel in their disciplines and expect the same from you, there’s no better place to be.

While many roles at Coinbase are remote-first, we are not remote-only. In-person participation is required throughout the year. Team and company-wide offsites are held multiple times annually to foster collaboration, connection, and alignment. Attendance is expected and fully supported.

The Travel, Meetings & Events team oversees the company’s travel program and expense operations. As an Expense Analyst, you will support the daily operations of expense management and corporate card programs, acting as the primary administrator for expense systems. This role is ideal for a detail-oriented, policy-minded professional who can work cross-functionally to support employees and serve as a subject matter expert on expense compliance.

Key Responsibilities

Expense Compliance & Operations

Policy Enforcement: Apply a strong understanding of expense compliance rules to review complex or flagged reports. You will determine the validity of expenses based on company policy and business context.

Audit Partnership: Partner with our Business Process Outsourcing (BPO) team to ensure daily expense reports are processed accurately.

Quality Control: Perform spot-checks on audited reports to verify consistent application of the T&E policy, providing feedback to the BPO team on specific cases.

Escalations: Act as the internal point of contact for disputed expenses, providing clear, policy-backed explanations to employees when reimbursements are rejected or adjusted.

Corporate Card & Systems Administration

Card Administration: Handle day-to-day administrative tasks for the corporate credit card program (Brex), including issuing new cards, adjusting credit limits, and offboarding terminated users.

Brex System Admin: Serve as the primary system administrator for Brex, managing user settings, workflows, and troubleshooting technical issues.

Month-End Support: Perform month-end reconciliation for corporate cards and expenses

Data & Training

Employee Support: Provide guidance and training to employees on expense systems and procedures, managing our support queue for all expense-related inquiries.

Data Analysis: Utilize Google Sheets to track spending data, helping the team identify trends, policy violations, or potential cost-saving opportunities.

Qualifications

Experience: 2–4 years of dedicated expense management experience is required.

Compliance Knowledge: Strong understanding of T&E policy, expense compliance rules, and documentation requirements is essential.

Systems Proficiency:

Expense Tools: Experience with modern expense platforms is required; Brex is highly preferred, but experience with similar tools (e.g., Ramp, Navan) will be considered.

Procurement: Experience with ZIP is highly preferred.

Excel/Sheets: Advanced proficiency in Google Sheets is required (must be comfortable with PivotTables, VLOOKUPs, XLOOKUPs, and managing large datasets).

Travel: Familiarity with travel management concepts and booking platforms (Navan specifically) is a plus.

ERP: Experience with ERP systems (e.g., NetSuite) is a plus

Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Attributes for Success

Proactive Problem Solver: You don't wait for issues to become escalations. You identify potential friction points and process gaps in advance, fixing them to reduce noise and confusion for the team.

Policy-Minded: You understand the "why" behind the rules (tax implications, fraud prevention) and can explain them clearly to others.

Communication: Able to be firm when enforcing policy while maintaining a helpful, "customer-service" attitude with employees.

Autonomy: Strong sense of ownership and the ability to manage daily tasks independently in a remote environment.

#P75760

Pay Transparency Notice: The target annual base salary for this position can range as detailed below. Total compensation may also include equity and bonus eligibility and benefits (including medical, dental, and vision).

Annual base salary range (excluding equity and bonus):

₹2,755,300—₹2,755,300 INR

Please be advised that each candidate may submit a maximum of four applications within any 30-day period. We encourage you to carefully evaluate how your skills and interests align with Coinbase's roles before applying.

Commitment to Equal Opportunity

Coinbase is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law. Coinbase will also consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state and local law. For US applicants, you may view the Employee Rights and the Know Your Rights notices by clicking on their corresponding links. Additionally, Coinbase participates in the E-Verify program in certain locations, as required by law.

Coinbase is also committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact us at accommodations[at]coinbase.com to let us know the nature of your request and your contact information. For quick access to screen reading technology compatible with this site click here to download a free compatible screen reader (free step by step tutorial can be found here).

Global Data Privacy Notice for Job Candidates and Applicants

Depending on your location, the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) may regulate the way we manage the data of job applicants. Our full notice outlining how data will be processed as part of the application procedure for applicable locations is available here. By submitting your application, you are agreeing to our use and processing of your data as required. For US applicants only, by submitting your application you are agreeing to arbitration of disputes as outlined here.

AI Disclosure

For select roles, Coinbase is piloting an AI tool based on machine learning technologies to conduct initial screening interviews to qualified applicants. The tool simulates realistic interview scenarios and engages in dynamic conversation. A human recruiter will review your interview responses, provided in the form of a voice recording and/or transcript, to assess them against the qualifications and characteristics outlined in the .

For select roles, Coinbase is also piloting an AI interview intelligence platform to transcribe and summarize interview notes, allowing our interviewers to fully focus on you as the candidate.

The above pilots are for testing purposes and Coinbase will not use AI to make decisions impacting employment. To request a reasonable accommodation due to disability, please contact accommodations[at]coinbase.com

Expense Analyst

Job Description