Office Manager (Tokyo, Japa (Archived) | VirtualInterview.ai

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!

Our Office Manager will be an integral part of the Workplace team and will provide HR support to the Tokyo hub. In this hybrid role you’ll manage day-to-day office operations, provide a welcoming experience for employees and guests, and support critical people operations initiatives—from onboarding to benefits to union relations. This is a full time in-person role that will be based in our Tokyo hub.

What you’ll do at Figma:

Be the face of the office by welcoming and assisting guests, vendors and employees upon arrival

Coordinate logistics and hospitality for in-office meetings, events, and team offsites. Leading planning for events including celebrations, cultural holidays, employee resource group activities (Some may take place out of hours so flexibility is required)

Ensure Workplace is clean, safe and fully operational each day- including managing & restocking supplies, office equipment and facilities requests

Partner with People team to facilitate in-region onboarding including right to work checks, in person paperwork and onboarding content

Provide language translation or interpretation support for employee communications, vendors, local governments, paperwork as needed. Advise the People Team on how to tailor messages for cultural nuance in the region

Lead health and safety efforts locally and serve as liaison for between Figma and employee representative bodies and local unions

We'd love to hear from you if you have:

Workplace safety administrator certification. (衛生管理者)

Experience in HR administration

Experience with office relocations/expansions

Independent problem-solving, self-directed able to handle confidential information

Excellent verbal and written communication skills

Organizational and time management skills

While not required, it’s an added plus if you also have:

Experience with tools like Asana, Fresh Service and Figma

Event management experience

Project management experience

Health and safety experience

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the , we encourage you to apply anyways. You may be just the right candidate for this or other roles.

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

Holding interviews in an accessible location

Enabling closed captioning on video conferencing

Ensuring all written communication be compatible with screen readers

Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.

Office Manager (Tokyo, Japan)

Job Description

What you’ll do at Figma:

We'd love to hear from you if you have:

While not required, it’s an added plus if you also have: