Executive Assistant, Techno (Archived) | VirtualInterview.ai

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

Accelerate your career by joining the Technology, Data & Intelligence (TDI) team as an Executive Assistant. In this role, you will provide critical support to multiple Vice Presidents in our department, acting as a strategic partner to leadership.

We are looking for an individual who excels at solving scheduling puzzles and driving work forward, and who exercises sound judgment and confidentiality, even when navigating ambiguity. Specifically, this will involve mastering complex logistics – proactively and efficiently managing calendars, coordinating global travel, coordinating with other administrative staff, and flawlessly executing events – on behalf of our leadership team.

This is a hybrid role based out of our San Francisco office, with an expectation of 2-3 days of in-office presence per week.

What you’ll be doing (Job Duties & Responsibilities):

Strategic Calendar Management: You won’t just schedule meetings; you will maximize executive productivity by exercising independent judgment to prioritize conflicting demands, resolving scheduling puzzles across global time zones.

Global Logistics & Travel: Coordinate complex domestic and international travel itineraries, ensuring seamless transitions and accurate expense reporting.

Project & Event Coordination: Drive team culture by leading the planning and execution of team offsites, socials, and special projects. You will foster community and maintain a pulse on team morale.

Gatekeeper & Gateway: Serve as a trusted liaison between your VPs and internal/external stakeholders. You will field incoming requests with diplomacy and handle highly confidential information with absolute discretion.

Operational Agility: Adapt to changing priorities in a fast-paced environment, providing backup support to fellow EAs to ensure the TDI administrative team runs flawlessly.

What you’ll bring (Qualifications):

Experience: 4+ years of experience as an Executive Assistant, with a strong track record of supporting multiple VP-level leaders in a fast-moving technology environment.

Logistical Mastery: Proven expertise in managing complex, ever-changing schedules and global travel logistics using independent judgment.

Tech & AI Savvy: Expert proficiency in Google Workspace (Calendar, Docs, Sheets, Slides), Slack, and Zoom. Bonus points for experience using AI tools to accelerate workflows and improve efficiency.

Communication: Excellent verbal and written communication skills, with the ability to build productive working relationships across all levels of the organization.

Judgment & Discretion: You have a "vault-like" approach to confidentiality and can make sound decisions even when you don't have all the answers.

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The annual base salary range for this position for candidates located in the San Francisco Bay area is between:

$110,000—$166,000 USD

Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between:

$98,000—$148,000 USD

What you can look forward to as a Full-Time Okta employee!

Amazing Benefits

Making Social Impact

Developing Talent and Fostering Connection + Community at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Some roles may require travel to one of our office locations for in-person onboarding.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation.

Notice for New York City Applicants & Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please click here to view our full NYC AEDT Notice.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.

Executive Assistant, Technology, Data & Intelligence (TDI)

Job Description