IntermediateBEHAVIORAL
Describe a specific instance when you turned an unhappy customer into a satisfied one. What steps did you take and what was the outcome?
Customer Service Executive
General

Sample Answer

A customer called furious after a delayed shipment cost them $800 in event materials. I listened without interrupting, confirmed the financial impact, and apologized personally. I expedited a replacement same-day and arranged a courier so it arrived within six hours. I also issued a full refund for shipping and a $150 account credit. Behind the scenes I opened a root-cause ticket and worked with logistics to fix the routing error so it wouldn't repeat. The customer emailed later saying our response saved their event and adjusted their review from one star to five. We retained a $12K annual account and my manager highlighted the case in the weekly ops review.

Keywords

Active listening and empathyConcrete remediation steps and compensationFollow-through to prevent recurrenceTangible outcome: account retention and review change