IntermediateBEHAVIORAL
Tell me about a time you had to follow an SOP that you believed was causing repeated issues. How did you handle it and what change, if any, occurred?
Customer Service Executive
General

Sample Answer

On my support team we had an SOP that required three separate ticket handoffs for refunds, and we were seeing a 48-hour average resolution plus rising customer dissatisfaction scores. I logged examples over two weeks, capturing timestamps, affected accounts, and NPS comments, then brought the data to my manager and the process owner. I suggested a consolidated workflow that allowed the frontline agent to complete refunds under $200 with manager approval recorded in the ticket. We piloted it with five agents for one month—average resolution time dropped from 48 to 6 hours, refund errors fell by 70%, and CSAT for refunds improved from 68% to 85%. The pilot became the new SOP for low-risk refunds.

Keywords

Collected data (timestamps, account examples, NPS) to prove the issueProposed measurable change and ran a controlled pilotResults: resolution time cut from 48 to 6 hours, 70% fewer errors, CSAT +17 points