Describe a situation where you had to ensure timely and accurate statutory filings across multiple jurisdictions or entities. How did you organize the work, track deadlines, and handle any last‑minute issues?

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VirtualInterview.AI · Accepted Answer

At my previous company, I owned statutory filings for 11 legal entities across 7 states, covering GST, TDS, PF/ESI, and professional tax. We had over 60 recurring deadlines a month, and when I joined, on‑time compliance was hovering around 85% with frequent scramble filings.

I built a central compliance calendar in Excel initially, then migrated it into a simple workflow tool with color‑coded SLAs, responsible owners, and backup owners. Each return had a prep date, review date, and filing date, with automated reminders. I also standardized working papers and checklists so any team member could pick up a return.

Within two quarters, we were consistently at 99% on‑time filings, with zero interest or late fee notices. The one time a portal went down on a due date, we already had data validated and screenshots of the outage, so we filed the next day with documentation ready for any query. The head of finance later rolled this calendar approach out to our international entities as well.

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