IntermediateSITUATIONAL
A customer reports they received the wrong prescription frame and is demanding a refund publicly on social media. How would you manage the immediate situation and coordinate with other teams to resolve it?
Customer Service Executive
General

Sample Answer

I’d respond publicly within 30 minutes to acknowledge and move the conversation private, apologizing and promising a quick fix. I’d gather order number, prescription details and a photo through DM, then trigger a priority case flagged as "wrong item - high visibility". I’d arrange immediate return pickup with Logistics and pre-authorize a replacement or full refund depending on customer preference. I’d loop in Quality and Pharmacy to check fulfillment error rates; if it’s systemic I’d run a batch audit with Operations. I’d keep the customer updated every 2–4 hours; in past roles this approach resolved 92% of social escalations within 48 hours and reduced public churn by 18%.

Keywords

Acknowledge publicly quickly, then move to private channelCollect order/prescription/photo, coordinate Logistics for pickup and replacement/refundEscalate to Quality/Operations for root cause and monitor metrics