In your most recent role, how did you keep yourself and your manager organized day‑to‑day (calendars, to‑do lists, follow‑ups, documentation), and what specific tools or systems did you rely on?

Question

VirtualInterview.AI · Accepted Answer

In my last role supporting a VP and a team of 12, I treated organization like an actual system, not a bunch of one‑off tools. The backbone was Outlook plus Asana. Every meeting on the calendar had a matching task in Asana with prep, owner, and deadline. For my VP, I maintained a rolling 2‑week agenda, blocked into themes: people, financials, customers, and operations. That helped us say no to about 20–30% of low‑value meeting requests.

Each morning I did a 15‑minute sweep: cleared inbox to a simple three‑folder system (Action, Waiting, Archive), checked our Asana board, and updated a one‑page dashboard in OneNote with top 5 priorities, key decisions, and follow‑ups. I also created standard note templates in OneNote for 8 recurring meetings, which cut our follow‑up time by about 40% and made it easy to send out clear, consistent recaps within an hour.

Sample Answer

Keywords