IntermediateTECHNICAL
Walk me through your personal system or tools for tracking ongoing issues and potential problems over a typical week. How do you distinguish between items that need immediate action versus those that only require monitoring and periodic follow‑up?
Other
General

Sample Answer

Over a typical week I use a mix of our ticketing system, a simple Kanban board, and calendar reminders. All issues start in our ticketing tool, where I tag them as “incident,” “trend to watch,” or “request.” Anything tagged incident with a risk of service disruption, legal exposure, or more than 20 users affected goes straight into the “Now” column on my Kanban board and gets same‑day action. Items with a lower, longer‑term impact stay in “Monitor.” For those, I set explicit check‑in points: for example, review login error rates every Wednesday, or re‑survey a pilot group after two weeks. I track 5–10 of these at a time. If I see a metric move past a predefined threshold (like error rates rising above 3% or repeat contacts from the same team), I promote it to an active issue. This system helped us catch a brewing access problem early and avoid a potential outage for about 300 users.

Keywords

Uses a structured system (ticketing + Kanban + calendar) rather than ad‑hoc trackingDefines clear thresholds for immediate action versus monitoringBuilds in scheduled check‑ins for monitored issuesShows a concrete example of preventing a larger problem
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