Recruiting Coordinator

About the Role:

Ready to be the behind-the-scenes magic that makes Navan's hiring process shine? As a Recruiting Coordinator, you'll be the ultimate interview orchestrator, balancing complex schedules like a pro and making sure every candidate feels like a VIP. You’ll partner with recruiters and hiring managers, streamlining processes and bringing operational efficiency to new heights. We're looking for a calendar Tetris Master with a love for details and a knack for creative problem-solving. If you’re someone who thrives on delivering a stellar candidate experience and loves keeping things organized, we want you!

This role will be hybrid, based in Palo Alto, with the flexibility to travel between Palo Alto and San Francisco on an as-needed basis for onsite interview support.

What You’ll Do:

• Manage full-cycle coordination of candidate interviews, including scheduling, travel arrangements, and logistics for both virtual and onsite interviews


• Roll out the red carpet for candidates, making sure their experience is smooth, engaging, and unforgettable


• Own your workflow and partner with recruiters, executive assistants, and hiring teams to deliver top-notch results


• Drive process improvements, taking recruiting coordination to the next level


• Become the candidate experience guru for your teams, advising and supporting recruiting and hiring managers with your expertise


• Provide a white-glove service to both internal stakeholders and candidates, ensuring everyone feels valued and informed

What We’re Looking For:

• 2 - 3+ years of experience in recruiting coordination in a fast-paced environment, with a proven track record of problem-solving under pressure


• Exceptional organizational skills - you can juggle multiple tasks without breaking a sweat


• Familiarity with recruiting tools like Greenhouse, ModernLoop, BrightHire, or similar


• Stellar communication and interpersonal skills, with a laser focus on delivering an outstanding experience to both candidates and internal teams


• Ability to adapt and thrive in a fast-paced environment where priorities can shift in the blink of an eye