Executive Assistant

Support the operational excellence that drives our business forward

The Opportunity

We’re looking for an experienced, sharp, and highly trustworthy Executive Assistant in direct support of our VP, Americas. You’ll work alongside leaders to maximize their ability to focus on the team’s key priorities in supporting Flexport’s continued growth.

This role is ideal for someone who thrives in a fast-moving, ambiguous environment, and who brings a calm, strategic presence to dynamic executive offices. You will act as a force multiplier, managing day-to-day operations, enabling strategic alignment, and strengthening communication across the business.

Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, coordinating domestic and international travel and leading high-impact strategic projects aligned with Flexport’s growth and profitability goals. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

You will:

• Serve as a strategic partner to your assigned executive (VP, Americas) by managing schedules, priorities, and key communications with precision and foresight.


• Coordinate cross-functional interactions with senior leaders, external partners, board members, and other key stakeholders.


• Anticipate needs, problem-solve on the fly, and help your executive stay ahead of their most critical workstreams.


• Own and drive logistics for high-impact initiatives, travel, meetings, and events (e.g., QBRs, off-sites, internal communications).


• Handle confidential and non-routine matters with discretion, judgment, and professionalism.


• Prepare and organize data and reports, identifying insights or solutions when needed.


• Support heavy calendar management, domestic/international travel, expenses, POs, and other administrative tasks with speed and accuracy.


• Build trusted relationships with internal stakeholders, including the broader C-Suite and their EAs.

You should have:

• A BA/BS degree and 3-5+ years of experience supporting senior executives in fast-paced, high-growth environments (tech or start-up experience preferred).


• Impeccable communication skills — concise, clear, and thoughtful, with strong writing ability.


• A track record of handling sensitive matters and navigating complex dynamics with diplomacy and sound judgment.


• Strong emotional intelligence, with the ability to anticipate needs, resolve issues proactively, and foster a culture of trust.


• A bias for action — you operate with urgency, adapt quickly, and keep momentum high even when the path isn’t perfectly clear.


• Deep commitment to Flexport’s values and mission, with a genuine interest in business, culture, and making organizations better from the inside out.