Accounts Payable Associate

Develop and strengthen financial processes that create client value

Role Overview

We are looking for detail-oriented professionals to support our Accounts Payable function through high-volume invoice processing or specialized freight auditing, validating invoices against contracts, rate agreements, and shipment records while collaborating with internal teams and external vendors to resolve discrepancies. The ideal candidate has strong analytical skills, attention to detail, and experience in freight auditing or accounts payable.

Key Responsibilities

• Enter a high volume of invoices, ensuring timeliness and accuracy.


• Support the implementation of automation tools and identify opportunities to streamline workflows and reduce manual errors.


• Identify opportunities to streamline invoice processing and reduce errors.


• Review and validate freight invoices against contracts, rate agreements, and shipment records to identify discrepancies in rates, surcharges, or billing.


• Identify and resolve discrepancies related to rates, surcharges, accessorial charges, and billing errors.


• Collaborate with carriers, vendors, and internal stakeholders to resolve billing disputes and discrepancies efficiently.


• Maintain professional and proactive communication with vendors to ensure timely dispute resolution.


• Maintain accurate financial records, audit findings, and documentation of transactions within AP and ERP systems.


• Ensure adherence to company policies, contractual terms, and regulatory requirements in freight auditing.


• Contribute to reconciliation efforts and, for senior roles, assist in training team members on vendor auditing processes.

Qualifications & Requirements

• 3 – 5 years of experience in Accounts Payable, finance, data entry, or logistics/freight auditing.


• Degree in Finance/Accounting or related functions.


• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis) and experience with AP is a plus.


• Familiarity with ERP systems (e.g., NetSuite) and audit tools like KBS is a plus.


• Understanding of invoice matching, shipment records, freight rate structures, and accessorial charges.


• Strong ability to identify discrepancies, analyze root causes, and recommend effective solutions.


• Effective written and verbal communication skills for professional interactions with internal teams and external vendors.


• Knowledge of financial controls, regulatory requirements, and company audit metrics.


• Ability to work in a matrixed environment with multiple stakeholders.