Executive Assistant

Who are we?

Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what’s best for our customers.

Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products.

Join us on our mission and shape the future!

Why this role?

We are looking for a solutions-driven, detail-oriented, organised Executive Assistant to support our leadership team in San Francisco, California and beyond. Reporting to the Senior Admin Manager, this person will have the opportunity to work cross-functionally and provide high value and impact to the leadership team and the company as a whole. If you are someone that thrives in a dynamic, collaborative, and fast-paced environment and are interested in joining a company that’s in growth mode, we’d be delighted to hear from you!

Please Note: We are looking for candidates based in the Pacific timezone (San Francisco etc)

As an Executive Assistant, you will:

• Manage the day-to-day schedules for our leadership team, including calendaring, booking meetings and other commitments (where necessary) to ensure a balanced and efficient workday

• Oversee executive email inboxes, triaging messages, drafting responses, and flagging time-sensitive items. Ensure timely follow-ups and maintain organized filing systems for correspondence

• Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings

• Arrange international/domestic travel and logistics for our leadership team, including booking flights and accommodations, scheduling, and expense reconciliation

• Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!

• Be willing to take on special projects like coordinating team events, off sites or community-building activities

• Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality

• Create and maintain internal documentation, share knowledge, and also work on formatting communications for the leadership team

You may be a good fit if you:

• Have 3+ years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience

• Anticipate others’ needs and can work proactively to address them

• Have previous experience partnering with senior leaders in a fast-paced, growing, innovative environment

• Have experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules

• Are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders

• Are highly self-motivated and exercise discretion, tact, and professionalism

• Are detail-oriented, love staying organized, and stay cool under tight deadlines

• Are experienced with tools like Slack, Google Calendar, Google Sheets, Google Slides

• Enjoy a balance of collaborative and independent work

• Have experience creating and maintaining positive working relationships with internal and external stakeholders

If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply!

We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

Full-Time Employees at Cohere enjoy these Perks:

🤝 An open and inclusive culture and work environment

🧑‍💻 Work closely with a team on the cutting edge of AI research

🍽 Weekly lunch stipend, in-office lunches & snacks

🦷 Full health and dental benefits, including a separate budget to take care of your mental health

🐣 100% Parental Leave top-up for up to 6 months

🎨 Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement

🏙 Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend

✈️ 6 weeks of vacation (30 working days!)