HR Coordinator & Office Manager (50/50 Split)

Who are we?

Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what’s best for our customers.

Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products.

Join us on our mission and shape the future!

Why This Role?

We’re hiring an HR Coordinator & Office Manager to help support and scale our Berlin office during an exciting period of growth.

This role sits within the People team, with a close partnership and dual reporting relationship into our Workplace function. You’ll partner closely with two distributed teams across different countries, helping create a great employee experience both in-person and virtually for our Berlin team and broader global organization.

A big part of this role is being comfortable operating across both environments:

• the physical office environment

• the distributed virtual environment

You’ll help create a welcoming office experience in Berlin while also supporting employees through Slack, onboarding coordination, People workflows, and distributed collaboration with the global People team.

We’re looking for someone highly organized, proactive, service-oriented, and energized by both in-person interaction and remote collaboration. This role is ideal for someone with prior HR or People coordination exposure alongside strong office or operational coordination experience.

This is an opportunity to become a highly trusted operator inside a scaling company and gain meaningful exposure across People Operations, employee experience, workplace operations, and international team support.

We care deeply about growth and development. We’re looking for someone ambitious who wants to grow their career over time - while first building strong ownership and credibility in this role.

This role is ideal for someone who:

• is highly organized and detail-oriented

• enjoys helping people and creating a strong employee experience

• communicates clearly and professionally in-person and in writing

• is proactive, reliable, and responsive

• thrives in fast-moving environments

• enjoys both office-based interaction and distributed remote collaboration

You’ll work on things like:

• onboarding and offboarding coordination

• employee documentation and HR systems

• supporting employee questions and People team Slack channels

• supporting German employment-related processes and local compliance coordination

• office operations and workplace experience

• team events, office culture, and vendor coordination

We’re looking for someone who can create a positive employee experience both virtually and in-person — someone thoughtful, organized, and highly dependable.

This role is best suited for someone who:

• has experience in HR coordination, office management, workplace operations, or administrative support

• has some exposure to HR or People Operations processes

• has familiarity with German employment practices or local employment coordination

• is fluent in both German and English

• is comfortable supporting globally distributed teams

• can operate autonomously while keeping multiple stakeholders informed

• is comfortable balancing priorities across two teams and managers

This role has real opportunity for growth and exposure over time. We care far more about potential, ownership, and attitude than having a perfectly polished background already.

If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply!

We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

Full-Time Employees at Cohere enjoy these Perks:

🤝 An open and inclusive culture and work environment

🧑‍💻 Work closely with a team on the cutting edge of AI research

🍽 Weekly lunch stipend, in-office lunches & snacks

🦷 Full health and dental benefits, including a separate budget to take care of your mental health

🐣 100% Parental Leave top-up for up to 6 months

🎨 Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement

🏙 Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend

✈️ 6 weeks of vacation (30 working days!)