Administrative Assistant resume example: what to show and how to write it
An administrative assistant keeps an office or an executive running: schedules, travel, documents and communications. Readers want to see who you supported, how complex the calendar was and which systems you handled.
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What a administrative assistant resume has to show
- Who you supported (an executive, a department, a clinic) and how many people
- The complexity of what you coordinated: travel, events, multi-time-zone calendars
- Software you are fluent in, with level
- Processes you improved
Administrative Assistant resume summary example
Illustrative example. Replace every bracketed item with your own facts.
Administrative assistant with [X] years supporting a team of [X] executives, managing calendars across [X] time zones, travel and board-meeting logistics. Fluent in Microsoft 365 and expense systems, and known for anticipating the next request. Seeking an executive assistant role.
Experience bullets that carry results
Illustrative example. [X] marks a number only you can supply; do not publish a figure you cannot support.
- Managed calendars for [X] executives across [X] time zones, resolving conflicts without escalation.
- Organised [X] offsites of up to [X] attendees on a budget of $[X], finishing under budget.
- Rebuilt the expense-report process, cutting average approval time from [X] to [X] days.
- Prepared board packs for [X] meetings a year, with materials delivered [X] days ahead of schedule.
Skills for a administrative assistant resume
Hard skills
- Calendar and travel management
- Microsoft 365 or Google Workspace
- Expense and invoice processing
- Minute-taking
- Document formatting
Soft skills
- Discretion
- Anticipating needs
- Prioritising competing requests
- Professional correspondence
Show soft skills through a bullet that proves them rather than as a list of adjectives.
Common administrative assistant resume mistakes
- Listing "answered phones, filed documents" as the whole role
- Not naming the seniority of the people you supported
- Rating software skills with bars instead of describing use
- Typos, which are a bigger problem on this resume than most
ATS and keyword guidance
Use the posting's own terms for tools and duties: "calendar management", "travel arrangements", "Microsoft Office", "expense reports". Spell out your software by name.
To see which of a posting's skills your resume is missing, run it through the ATS resume checker.
A template family to start from
Name Band (reversed name band, plain body). A compact, plain body leaves room for the breadth of tasks this role covers.